Workshops: schedule classroom events in the real world or in Zoom

Sina Burghardt · Product News · 3 weeks ago

Hybrid forms between e-learning and on-site training play a major role in many companies. While e-learning often simplifies the planning of courses, classroom training or online workshops are particularly suitable for responding to individual participants’ questions. In order to make the most of the advantages of both forms of training, trainers often rely on blended learning.

Workshops within the LMS

We have listed the most important points why it makes sense for you and your learners to plan blended learning units directly in the LMS.

Benefits for learners:

  • easier overview of what the blended learning unit consists of
  • everything in one tool
  • smooth transition between online training and workshop

Benefits for trainers:

  • everything in one tool
  • easier to cross link from online to live sessions and the other way around
  • simplified user management and reporting

Blended learning units can be set up in Coursepath for a variety of purposes and in different ways. We want to give you just one hands-on example here.

Our example refers to an introductory course that forms the basis for a live workshop. The workshop follows. Here, participants can choose from 10 different dates, so that the group is divided, and everyone can find a suitable date. After successful completion of the workshop, there is a course with some additional materials and a final test.

The solution in Coursepath would be a sequence in this case. The first course being the introduction. Upon completion, the participants are automatically enrolled in the second part: the workshop. Here, there are ten sessions to choose from. Participants need to attend one of the sessions in person to pass the workshop. When the trainer has marked the respective participant as passed after the workshop took place, they will then proceed to the third part of the sequence. This final course could then consist of one module with additional content, and a second test module, e.g. set up as a question pool.

But how to set up a workshop in Coursepath? The next paragraphs will explain in detail.

What you need to know about workshops in Coursepath

When you already know your way around the course creation in Coursepath, there is nothing much new for you here. A workshop is really just a special kind of course.

In the following, we will walk you through a workshop creation.

  1. Create a new workshop
  2. You can create a new workshop under Setup > Courses > Add Course > Workshop.

    create workshop setup

    Alternatively, you can simply click on “+ Create course”. You get to choose whether it is a course or a workshop in the next step.

    Create course widget
  3. Name and description
  4. When first setting up a workshop, you will be directed to name and description. You can enter a title, subtitle, and detailed description for the workshop, as well as choose a picture and banner. This will later be shown on the About page of the workshop, just like with courses.

    So, what is the difference between setting up a course and a workshop? In this step it is basically ticking one box “This is a workshop with scheduled sessions”. With this set up, the course becomes a workshop and entering the period is mandatory.

    setup workshop with sessions

    It is also possible to select (multiple) categories and a language for the workshop.

  5. Sessions
  6. After the general set up, you will see the following:

    new workshop created

    Click “+ New Session” here, to schedule your workshop session(s). This will open a new page where you can enter detailed information regarding the session. Starting with title and date. Please note that while the date is required, the time is not. When left empty, it will automatically be set to the start and end of the day (00:00 or 23:59).

    create new workshop session

    Workshop sessions can have a physical address, and a Zoom meeting URL. When you enter the location, you and the participants can later see the location on a map (see screenshot below). As with general course appointments, when you have Zoom integrated in Coursepath, you can also choose the workshop session to be a Zoom meeting.

    workshop session with map

    In the details field, you can provide learners with more information on the workshop session, e.g. the session’s agenda. There is also the possibility to upload specific material in various file formats for every session respectively.

    With ticking the box under visibility, you make the session in question available to see for non-participants. This means, that people can see the scheduled sessions even before they are enrolled in the workshop.

    Click the “Save” button to save your session. By clicking the “Save and send invitations” button, you will also send out Outlook invitations to all workshop participants.

Workshops from the learner’s point of view

Just like with courses, the About page of the workshops will give participants and non-participants an overview of what the workshop is about. Depending on whether the sessions are visible for non-participants or not, the calendar on the workshop overview will show the respective sessions. Sessions will always be shown to participants of the workshop.

workshop with sessions

Your participants will get a calendar (Outlook) invitation when you click save and send invitation within the setup of the workshop session.

They can either accept or decline the invitation right in the email. Or go to the workshop in Coursepath, take a look at the calendar and scheduled sessions, and accept or decline the appointment right within the LMS.

accepting and declining workshop sessions
Accepting and declining (either invitation or directly in the workshop in Coursepath)

Workshop management

In the default workshop setup, the Table of Contents is hidden (i.e. not shown as default tab). If you need to show a Table of Contents, you can always adjust what is to be shown in the course/workshop settings.

Workshop enrollment, certification, etc. works just like with courses. This also means that workshops appear as courses in reports. There is one thing left to mention here: Participants can only manually pass the course.

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